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Administrative Specialist

December 31, 2025

Kansas Department of TransportationThe Kansas Department of Transportation (KDOT) delivers transportation that keeps Kansans moving forward. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team! Compensation:<ul><li>Annual Salary Range: $36,171.20 - $37,024.00</li><li>Hourly Pay Range: $17.39 - $17.80</li></ul> Employment Benefits:<ul><li>Work-Life Balance Programs: </li><li>Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty</li><li>Employee Assistance Program</li><li>For help managing daily life at no cost to you</li><li>Infant at Work Program</li><li>Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance</li><li>First-Day Coverage:</li><li>Medical Insurance</li><li>Dental Insurance</li><li>Vison Insurance</li><li>Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans</li><li>Life Insurance:</li><li>Employer paid basic group life</li><li>Optional group life insurance available at a reasonable cost.</li><li>Retirement:</li><li>KPERS and Deferred Compensation</li><li>Other Benefits:</li><li>Tuition reimbursement</li><li>Paid on-the-job training programs.</li><li>Personal and Professional Development Opportunities</li><li>Employee discounts with the STAR Program</li><li>And more!</li></ul>Visit the Employee Benefits page for more information… Position Summary & Responsibilities:Position Summary:This Administrative Specialist is located at the Wichita Area Office within District Five. This position provides direct support to the Area Engineer, supervisors, and employees in the Area by providing guidance on personnel, payroll, and benefit issues.Job Responsibilities may include but are not limited to the following:<ul><li>First level of contact for the public, vendors, KDOT personnel, law enforcement and other state agencies concerning various issues including road information, highway permits, employment applications, policies, and procedures.</li><li>Responsible for consumable supplies and processes payment vouchers for the Area.</li><li>Daily contact with the public and various public officials due to the Area Engineers heightened responsibility in dealing with local governments, and other public and agency officials.</li><li>Constant daily contact with employees and staff in the Area regarding their benefits, employee relation issues, etc., while maintaining confidentiality.</li></ul>View the full position description Qualifications:Minimum Qualifications: <ul><li>Two years of experience in general office, clerical and administrative work.</li><li>Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.</li></ul>Preferred Qualifications: <ul><li>Experience in executive, administrative, confidential support work to include office management & supervision of others.</li><li>Knowledge and experience with personnel transactions and employee relations.</li><li>Experience preparing and entering data or information from source document or general instructions into routine forms, reports, correspondence, or electronic files.</li><li>Experience with payroll, inventory, voucher systems.</li><li>Experience communicating effectively both verbally and in writing.</li><li>Experience working independently with minimal supervision.</li><li>Experience using Microsoft Office software.</li></ul> Equal Employment OpportunityThe State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

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