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Administrative Assistant/ Receptionist - HR
JOB DESCRIPTION
TITLE : ADMINISTRATIVE ASSISTANT/RECEPTIONIST – HUMAN RESOURCES
DEFINITION : Under the supervision of the Director of Human Resources, is responsible for administrative support to the HR department.
QUALIFICATIONS :
Education and Experience :
● High school or college or the equivalent work experience and education.
● Two years’ professional administrative assistant experience required.
Required Skills/Abilities :
● Proficient in Microsoft Word, Excel, PowerPoint, and working knowledge of HRIS (preference)
● Knowledge of general office procedures.
● Excellent organizational skills and attention to detail.
● Extensive knowledge of office management systems and procedures.
● Ability to operate general office equipment.
● Excellent written and verbal communication skills.
● Ability to type 60 words a minute.
● Ability to maintain confidential information.
DUTIES AND FUNCTIONS :
a. Provides administrative support to the Director of Human Resources and HR staff as assigned.
b. Receives, date stamps and distributes incoming mail and inter‑office material; routes outgoing mail and inter‑office communications appropriately; photocopy/scans documents as needed.
c. Prepares routine correspondence; drafts, correspondence, memos, job descriptions, job opening announcements, etc.
d. Greets visitors to the department and answers department's phones in a pleasant, courteous and professional manner. Uses tact, judgment, and discretion in answering questions.
e. Orders flowers/fruit baskets for employees as needed.
f. Assist with scheduling interviews for selected applicants – telephone screens for basic requirements – salary, availability of car, willingness to relocate (if appropriate) etc.
g. Create and update personnel files.
h. Responsible for security/photo ID badge process: issue and termination of access.
i. Assist with background checks, credential verification and pre-employment screening. Completes driver’s license check for appropriate employees at annual evaluation.
j. Performs online transcript requests and professional license checks.
k. Maintains all HR i-net pages and ensures information is current.
l. Provides administrative support as needed for HR meetings & training.
m. Performs basic mathematical calculations as appropriate.
n. Creates forms and templates as needed.
o. Other general administrative duties as assigned.
CONSUMERS:
● Applicants and other contacts in/out of PCA.
● PCA staff needing human resources information or assistance.
Salary -$41,192.55-$47,685.53
